Part time Care Home Administrator – Westerham Care Home – Westerham

Administration
Westerham Place
Posted 5 months ago

Westerham Place Care Home in Westerham, Kent are currently seeking an experienced Care Home Administrator to join our hard working and dedicated team on a part time basis for 20 hours per week.

Located near Sevenoaks in Kent, Westerham Place Care Home combines the grandeur of a Victorian country house with a relaxed, warm and welcoming atmosphere. Each of our 31 spacious bedrooms benefits from fitted wardrobes and en-suite bathrooms, whilst our dedicated team has been providing first-class care to the highest standards since 1994

The successful Administrator will have excellent communication skills and be a confident team player. You will have previous knowledge of book keeping and accounting computer packages.

To apply for this role you must have the following:

Good numerical and word processing skills
Knowledge/experience of MS Word and MS Excel
Friendly, confident, well presented and customer focused
Professional telephone manner
Genuine interest in working within a caring environment
An appreciation of need for confidentiality
Good communication and organisational skills
Confident team player
Satisfactory Policy Check and check against the PoVA list
Ability to work on own initiative
Knowledge/experience of MS Outlook
Previous experience of accounting computer packages
Previous experience of book keeping/administration
Administration:

Maintain accurate and complete financial records of the Care Centre in line with Company policies and procedures, using computer and manual systems
Prepare and issue regular Management Reports within prescribed timescales
Process receipts of monies against Service Users accounts. Maintain records
Prepare and submit relevant Service User financial information to Head Office to ensure invoices to local Authorities are produced accurately and promptly.
Ensure invoices to Service Users are produced accurately and promptly.
Follow up settlement of same using manual records.
Ensure continuity of the Payroll
Arrange accurate calculation of gross wages on a weekly basis using computer and manual systems.
Maintain Staff attendance records
Maintain complete files for Service Users and Staff Members in line with the Company’s policies and procedures
Provide administrative/secretarial support to the Home Manager e.g. typing, filing, dealing with correspondence etc within give timescales
Operate office equipment such as fax, photocopier and computer as required
Answer the telephone, respond to enquiries from Service Users and Visitors and direct enquiries in a friendly and efficient manner
Maintain stationery supplies
Order and maintain records of Staff Members uniforms

The safety and wellbeing of our residents and staff are our priority. Currently, we have had a fantastic take up of vaccinations for staff and residents and the number continues to rise. We have recently implemented a new recruitment policy to ensure all new joiners are vaccinated before they start work. This will assist us in fulfilling our responsibility to minimise risk to the lowest practicable level.

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